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Personal Assistant to CEO
Accountabilities:
You will be responsible to provide secretarial and administrative support to the Chief Executive Officer / corporate office in a confidential manner, in order to facilitate day to day functions effectively.
Your responsibilities include:
- Perform all secretarial duties such as the following in order to assist the functions of the CEO:
- Attend to all routine/non routine correspondence independently
- Handling e-mail correspondence in confidence
- Maintaining the planner (MS Outlook) whilst keeping close track of appointment schedule
- Manage all confidential correspondence and files including files such as those pertaining to Customer agreements, feasibility studies etc.
- Preparation of presentations, booklets etc. at the request of the CEO|
- Scheduling of all meetings and making minutes of meetings
- Scheduling of overseas appointments
- Maintaining a user friendly filing system
- Attend to travel arrangements/ Visas of CEO and Management Team in order to ensure timely and economical travel:
- Overseas travel arrangements ensuring the most effective and efficient routing
- Visa matters by close liaison with travel agents / Embassies
- Arranging of overseas hotel reservations and transport
- Obtaining travellers cheques and travel insurance
- Obtaining air tickets etc.
- Preparation of a comprehensive itinerary and circulation of copies of same to CEC member ahead of travel, as appropriate
- Prepare following duties in order to facilitate the administrative operations effectively:
- Letter of Appointments
- Promotion letters
- Secondments
- Distribution of Salary Slips of Managers
- Co-ordinate the recruitment of expatriate staff and arrange work permits in order to fulfil requirements
- Co-ordinate with overseas recruitment agencies to schedule interviews both overseas and in Sri Lanka
- On confirmation of employment contract, arrange appropriate housing accommodation
- Liaison with agents/house owners in order follow up agreements
- Handle all travel arrangements for their vacation back home
- Work closely with the BOI/Department of Immigration in order to obtain approval regarding landing rights and work permits and closely monitor expiration date of permits so that timely extensions could be made, if required
- During buyers/suppliers visits, handle hotel reservations, transport requirements, meals etc. in order to contribute to the enhancement of the image of the company
- Ensure availability with regard to implementation of ad hoc projects as identified by the CEO
Qualifications & Experience:
- Professional Qualification in Secretaries and Administrations
- Skills of Stenography will be an added advantage
- Good inter-personal skills in order to effectively deal with internal / external parties
- 5 years of relevant v/ork experience
- Knov/ledge and experience in overseas travel arrangements v/ill be an added advantage
- Excellent Language Proficiency
- IT Literate - Word, Excel, MS Outlook, PowerPoint
Location & Contact Information: MAS Fabrics Matrix (Thulhiriya)
Closing date: 29th August 2014
Send in your CV to MatrixHR@masholdings.com
Valid Until: Sep 05, 2014
Categorized Under:
Apparel Jobs